Difference between revisions of "Chapter Handbook"

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This page is under construction!
 
This page is under construction!
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=Reimbursement Procedure=
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'''Step 1:''' Before you make your purchase, check with a project lead or member of the admin board to verify that your intended purchase is necessary and can be reimbursed.
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'''Step 2:''' Keep the receipt for your purchase.
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'''Step 3:''' Go to the department of civil engineering website, office of accounting, forms page (http://support.ce.umn.edu/account/forms.html) to find the reimbursement form. If you are a University employee, fill out the University employee form. If you are not a University employee, fill out the non-employee form. You don’t have to fill out the Vendor Authorization W-9 even if the reimbursement form asks you to.
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:Tips for filling out the forms:
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:*Do not include taxes on the form. EWB cannot reimburse taxes on purchases.
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:*Attach all receipts to the reimbursement.
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:*Be as specific as possible. Detail who, what, where, why, and when.
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'''Step 4:''' Place the reimbursement form with attached receipts in the Finance slot in Lind 109.
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'''Step 5:''' Watch for an email from the EWB finance officer or from the Civil Engineering accounting staff. If something went wrong with your reimbursement, you will likely get an email notification.
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If you have any concerns about your reimbursement, please contact the EWB finance officer, Max Nagarajan (nagar026@umn.edu).  Unless the accounting staff addresses you directly, please do not contact them about the status of your reimbursement. The finance officer will be able to help more effectively.
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If you have any further questions, please contact Max Nagarajan (nagar026@umn.edu).
  
 
=Picture Uploading Procedures=
 
=Picture Uploading Procedures=

Revision as of 18:24, 14 September 2013

This page is under construction!


Reimbursement Procedure

Step 1: Before you make your purchase, check with a project lead or member of the admin board to verify that your intended purchase is necessary and can be reimbursed.

Step 2: Keep the receipt for your purchase.

Step 3: Go to the department of civil engineering website, office of accounting, forms page (http://support.ce.umn.edu/account/forms.html) to find the reimbursement form. If you are a University employee, fill out the University employee form. If you are not a University employee, fill out the non-employee form. You don’t have to fill out the Vendor Authorization W-9 even if the reimbursement form asks you to.

Tips for filling out the forms:
  • Do not include taxes on the form. EWB cannot reimburse taxes on purchases.
  • Attach all receipts to the reimbursement.
  • Be as specific as possible. Detail who, what, where, why, and when.

Step 4: Place the reimbursement form with attached receipts in the Finance slot in Lind 109.

Step 5: Watch for an email from the EWB finance officer or from the Civil Engineering accounting staff. If something went wrong with your reimbursement, you will likely get an email notification. If you have any concerns about your reimbursement, please contact the EWB finance officer, Max Nagarajan (nagar026@umn.edu). Unless the accounting staff addresses you directly, please do not contact them about the status of your reimbursement. The finance officer will be able to help more effectively. If you have any further questions, please contact Max Nagarajan (nagar026@umn.edu).

Picture Uploading Procedures

Pictures are housed here.

  • If you need to upload pictures and you have not yet set up an account, follow the link and click "Register" in the upper right corner.
    • Fill out the page to create an account and await administrator confirmation.
    • Once you have been confirmed, you may proceed as a regular user.
  • Log in.
  • Navigate to the album you wish to add photos to by clicking on the names of the preexisting albums. They are organized like this: Country>Trip>Name of Uploader.
  • If the album you wish to add photos to does not yet exist, you may create one by navigating to the album you wish for your new album to be in, mousing over "Add" and clicking "Add an Album". Please name your album according to the aforementioned organization system.
  • Once inside the album you wish your photos to be in, mouse over "Add" and click on "Add photos".
  • Click "Select photos".
  • Find the photos on your computer and select them. To upload multiple photos at once, hold ctrl/command and click on more than one photo. To upload many photos in a row, click the first, hold shift, and click the last.
  • Select open and wait for your photos to upload.
  • You may add a tag to all photos at once at the bottom of this upload window.
  • Select "Done"
  • Tag your photos appropriately. Useful tags include the following:
    • Location ex. "Bugonzi
    • System component ex. "First Flush"
    • Publicity label ex. "Community Member", "Teamwork", "Meeting" etc.
    • Phase of project ex. "Tank site leveling"
    • Activity ex. "Mixing Concrete"